SaaS license optimization that reclaims every idle seat
Tekplanit is SaaS license optimization software that correlates per-user activity against entitlements to find unused licenses. It reads activity from Okta and 157+ source systems, detects ghost and fully-idle seats, and runs governed reclaim workflows through admin-configurable approval gates — with savings priced against your real contract per-seat cost.
What can Tekplanit license optimization do?
Per-user and per-seat activity signals
Tekplanit pulls per-seat and per-module adoption telemetry from your source systems and identity provider, turning 'we paid for it' into 'they actually use it'. Every license is scored on real login, feature, and usage activity — not a spreadsheet guess.
Ghost and fully-idle seat detection
Adoption analytics surface shelfware automatically — ghost accounts that never activated and fully-idle seats that stopped being used. Tekplanit flags the exact users and modules that can be safely reclaimed before renewal season.
Shelfware and idle-license detection
Optimization recommendations identify unused and underused seats and modules across your SaaS estate, typically surfacing 10–20% of spend as reclaimable shelfware on a mature software estate.
Governed reclaim workflows
Reclaim runs as a governed workflow, not a risky bulk delete. Tekplanit proposes seats to reclaim, routes them through admin-configurable approval gates, and writes the change back to the source system with a full audit trail.
Savings tied to real contract per-seat cost
Every reclaim recommendation is priced against your actual contract per-seat cost, so savings are defensible dollars — not estimates. Tekplanit ties idle-seat counts to the terms in your vendor contracts.
Identity and source-system coverage
Tekplanit reads entitlement and activity data from Okta and other identity providers plus each application's own admin API, correlating who is licensed against who is actually active across 157+ connected systems.
License utilization tracking
A live utilization view shows contracted seats versus active seats per vendor, so you can track utilization over time and spot drift long before a renewal locks in over-provisioned counts.
Governed, audited, and role-aware
Administrators control who can view usage, who can approve reclaims, and which actions require human confirmation. Sensitive changes run behind admin-configurable approval gates and every action is logged for audit.
How does SaaS license optimization work in Tekplanit?
Most license management stops at a spreadsheet: someone exports seat counts once a year and guesses which are unused. Tekplanit replaces that with live signals. It connects to Okta and other identity providers plus each application's admin API, then continuously compares who is licensed against who is actually active — down to the individual seat and module.
From those signals, Tekplanit classifies every license as active, ghost (never activated), or fully idle (no recent usage), and prices the idle ones against your real contract per-seat cost. Reclaim then runs as a governed workflow: Tekplanit proposes the seats to remove, routes them through admin-configurable approval gates, writes the change back to the source system, and logs every action for audit — so you cut shelfware before renewal season without risking an accidental bulk delete.
Frequently asked questions about Tekplanit license optimization
What is Tekplanit SaaS license optimization software?
Tekplanit is a SaaS management platform that optimizes software licenses by correlating who is licensed against who is actually active. Tekplanit pulls per-user and per-seat activity signals from your identity provider and source systems, detects shelfware and idle seats, and runs governed reclaim workflows that write changes back to the source system with a full audit trail.
How does Tekplanit detect unused and idle licenses?
Tekplanit detects unused licenses using per-seat and per-module adoption telemetry from each application and your identity provider. It separates ghost accounts (provisioned but never activated) from fully-idle seats (activated but no recent usage), then scores every license on real login and feature activity so you can reclaim the exact seats that are safe to remove.
How does license reclaim work in Tekplanit?
License reclaim in Tekplanit is a governed workflow. Tekplanit proposes which seats to reclaim based on activity signals, routes each reclaim through admin-configurable approval gates, and writes the change back to the source system. Administrators decide which actions require explicit human approval before they run, and every reclaim is logged for audit — nothing is bulk-deleted automatically.
How does Tekplanit calculate license savings?
Tekplanit calculates license savings by tying each idle or ghost seat to your real contract per-seat cost, so the savings figure is a defensible dollar amount rather than an estimate. On a mature software estate, adoption-driven reclaim typically surfaces 10–20% of unused or underused seats and modules.
Does Tekplanit integrate with Okta and other identity providers?
Yes. Tekplanit reads entitlement and login activity from Okta and other identity providers, and combines that with each application's own admin API. This identity plus source-system coverage lets Tekplanit correlate provisioned licenses against actual usage across 157+ connected systems.
What is the difference between a ghost seat and a fully-idle seat?
In Tekplanit, a ghost seat is a license that was provisioned but never activated — a user who was assigned access but never logged in. A fully-idle seat is a license that was activated at some point but shows no recent usage. Tekplanit distinguishes the two so reclaim decisions match how each seat is actually being used.
How does Tekplanit track license utilization over time?
Tekplanit tracks license utilization by continuously comparing contracted seats to active seats per vendor. The live utilization view shows drift as it happens, so over-provisioned counts are visible well before a renewal date locks them in for another term.
Is license reclaim safe and governed?
Yes. Tekplanit governs license reclaim with role-based permissions, admin-configurable approval gates on sensitive actions, and full audit logging. Administrators choose which reclaim actions require human confirmation before Tekplanit writes any change back to a source system.
How is Tekplanit different from a spreadsheet-based license audit?
A spreadsheet-based license audit is a one-time snapshot built from stale exports. Tekplanit is a continuous SaaS management platform: it ingests live per-seat activity, detects shelfware automatically, prices reclaim against real contract terms, and executes governed reclaim workflows across 157+ systems instead of leaving findings in a static file.